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Associate Director of Development, Foundations, Development & Alumni Engagement

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Job ID: 13992

Updated: December 1, 2017

Location: Main Campus

Position Overview

Development & Alumni Engagement is currently seeking a Full-time Regular Associate Director of Development, Foundations.

The Associate Director of Development, Foundations reports to the Director of Corporate and Foundation Relations and works closely with other members of the Central Development Office, Faculties, Donor Relations and Development Services. The Associate Director of Development, Foundations is accountable for advancing strategic fundraising priorities related to corporations and charitable foundations, is responsible for playing a leadership role in the university's proactive development program, and assists with planning for the development program. The position demands a high volume of work with early morning, evening and weekend hours often required.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

  • Ensure internal stakeholders are appropriately involved and consulted in developing, implementing and advancing strategies for foundation prospects
  • Assist the Faculty and non-Faculty units in developing relationships with foundations and directly interact with foundations at a University-level to secure financial support
  • Ensure compliance with all relevant University policies and procedures
  • Develop, build and maintain key relationships with Faculty, staff and various University departments
  • Prospect foundations that are currently not supporting the university but have mission alignment with the university's academic and research goals
  • Develop a foundations calendar and/or system that ensures the university is applying for grants according to the funding schedule of foundation donors and prospects
  • Coordinate the stewardship of foundation partners
  • Work with Principal Gifts and the President's Office to arrange visits by the President and Vice President Development to cultivate relationships with foundations capable of funding at the Principal Gifts level
  • Develop strategies for engaging with foundations not currently funding the university
  • Liaise with Research Services to track all funding to the university by foundations to ensure that grants that meet the Development counting criteria are documented appropriately and recorded in Raiser's Edge and stewarded appropriately
  • Work with the Faculties and non-Faculty units to identify projects for submission to foundations and ensure that applications are submitted in keeping with the deadlines of the foundations
  • Coordinate the visits of Development staff, Deans and Faculty members with foundation officers to support grant applications and proposals
  • Actively develop relationships with the officers at key local foundations to understand their funding priorities and keep the funding opportunities at the university top of mind for them
  • Create strategies to engage with international foundations in collaboration with the University of Calgary International office
  • Monitor own activity and participate in monitoring requirements of the Development team
  • Write for development including: letters of intent, solicitation and acknowledgement letters, case statements, proposals and stewardship reports
  • Ensure the key components of institutional and central-based fundraising campaigns are coordinated with key initiatives to capitalize on relationships with foundations and promote achieving development goals
  • Develop expertise and best practices for funding requests to foundations for portfolio and to benefit other members of the broader development team
  • Ensure compliance with prospect management procedures and other university policies and procedures
  • Effectively manage fundraising resources and practice ethical fundraising in accordance with the University's mission and values
  • Ensure ongoing personal development in fundraising and the post-secondary learning environment

Qualifications / Requirements:

  • A University degree is required, preferably in Business, Communications or other related field
  • A minimum of 3 years directly related business development or fundraising experience; previous experience working within the non-profit sector, a post-secondary educational setting or a large, complex organization is considered an asset
  • Demonstrated experience in major gift ($10,000+) solicitation is required
  • Proven leadership
  • Excellent communication skills (both verbal and written) and listening skills
  • Ability to produce compelling communication tools for use in development, including cases for support, grant proposals, presentations and collateral materials
  • Strong interpersonal and innovation skills
  • Sound judgment and decision-making capabilities
  • Ability to work both independently and collaboratively as required
  • Demonstrated ability to manage multiple projects or priorities simultaneously with strong organizational skills
  • Ability to combine people and resources in a manner that will achieve objectives within established limits
  • Ability to handle ambiguity and work effectively in a large, complex, dynamic and sophisticated organization
  • High problem-solving and critical thinking skills
  • Demonstrated respect for confidentiality and strong sense of professional ethics
  • Knowledge of Raiser's Edge fundraising software an asset

Application Deadline:  October 17, 2017

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is classified in the Professional Career Band, Level P3 of the Management and Professional Staff Career Framework. 

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about Development & Alumni Engagement visit

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.


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